How to Use Tap2Talk with Microsoft Word, Google Docs, and Notion

Tap2Talk Works in Every App — Including These Three

Tap2Talk doesn’t need plugins, extensions, or integrations. It pastes text wherever your cursor is, which means it works in Microsoft Word, Google Docs, Notion, and every other app on your computer. Just focus the app, hold Right Alt, speak, and release.

That said, each app has its own quirks. Here’s how to get the best results in the three most popular writing tools.

Microsoft Word

Basic Usage

1. Open your Word document.
2. Click where you want text to appear.
3. Hold Right Alt, speak, release.
4. Text appears at the cursor position.

That’s it. Tap2Talk pastes plain text into Word, and Word handles the formatting from there.

Tips for Word

Formatting carries forward. If your cursor is in a bold paragraph, the dictated text will be bold. If you’re in a bullet list, it continues the list. Position your cursor carefully before dictating.

Dictate headings. Click on a heading line, dictate, and the text inherits the heading style. You can build an entire document structure by switching between heading levels and body text, dictating each section.

Use custom words for document-specific terms. If you’re writing a contract, technical report, or medical document, add your specialized terms to Tap2Talk’s custom words list. This ensures names, acronyms, and jargon are transcribed correctly the first time.

Undo works normally. If a transcription isn’t what you wanted, Ctrl+Z (or Cmd+Z on Mac) undoes the paste. Dictate again.

Word Online vs. Desktop

Tap2Talk works in both Word Online (in a browser) and the desktop Word app. The experience is identical — focus the document, hold Right Alt, speak, release.

Google Docs

Basic Usage

1. Open your Google Doc in any browser.
2. Click where you want text to appear.
3. Hold Right Alt, speak, release.
4. Text appears at the cursor position.

Since Google Docs runs in a browser, there’s nothing to install or configure beyond Tap2Talk itself.

Tips for Google Docs

Collaboration-friendly. Tap2Talk pastes text the same way typing does, so collaborators see your additions in real time. Comments, suggestions, and version history all work normally.

Voice-type anywhere in the doc. Click into a table cell, a header, a footnote — Tap2Talk pastes wherever the cursor is. No limitations on document structure.

Use lock mode for longer sections. Double-tap Right Alt to lock dictation on, then speak freely. This is ideal for drafting entire paragraphs or sections in Google Docs without holding a key the whole time.

Works with Google Sheets and Slides too. Click a cell in Sheets or a text box in Slides, dictate, and the text goes there. Same hotkey, same behavior.

Google Docs vs. Google’s Built-In Voice Typing

Google Docs has its own voice typing feature (Tools > Voice typing), but it only works inside Google Docs, requires the Chrome browser, has no AI cleanup, and uses always-on listening. Tap2Talk works in every app, gives you push-to-talk control, and cleans up your text with AI. They’re not comparable.

Notion

Basic Usage

1. Open your Notion page.
2. Click into a block where you want text.
3. Hold Right Alt, speak, release.
4. Text appears in the current block.

Tips for Notion

Block awareness. Notion organizes content in blocks. When you dictate, text goes into whichever block has your cursor. If you want text in a new block, press Enter first to create one, then dictate.

Works in databases. Click into a database cell (a property field or the page content), hold Right Alt, and dictate. Great for filling in status updates, notes columns, or descriptions across multiple rows.

Toggle and callout blocks. You can dictate into toggle blocks, callout blocks, quote blocks — any block that accepts text. Just click into the block first.

Slash commands after dictation. Dictate your text, then use Notion’s slash commands (/) to convert it into the block type you want — a heading, bullet list, toggle, etc.

Inline databases and linked views. Tap2Talk works in inline database views the same as full-page databases. Click the cell, dictate.

Notion’s Limits

Notion can sometimes lag with rapid pastes if your page is very large (hundreds of blocks). If you notice a delay between releasing the hotkey and text appearing, give it a moment. The text will arrive.

General Tips for All Three Apps

Position Your Cursor First

This is the most common mistake. Tap2Talk pastes wherever the cursor is when transcription finishes. Before you start speaking, click exactly where you want the text to go. Don’t click away or switch apps while recording.

Use Custom Words

Every profession has its own vocabulary. Lawyers have case names, doctors have drug names, engineers have technical specs. Add these to Tap2Talk’s custom words so the transcription nails them on the first try.

Open Tap2Talk settings and add words that your field uses frequently. This saves time on corrections.

Use Custom Prompts for Formatting

Tap2Talk’s custom prompt controls how the AI formats your text. If you want:

• All lowercase for casual messages
• Full punctuation and capitalization for formal documents
• Bullet points for lists

Adjust the custom prompt to match your writing style.

Lock Mode for Long Drafts

If you’re writing more than a sentence or two, double-tap Right Alt to activate lock mode. Speak naturally for up to 10 minutes without holding any key. Tap Right Alt once when done.

This is the most efficient way to draft documents. Speak your thoughts, let the AI clean them up, then edit the result.

FAQ

Do I need to install a plugin for Word, Google Docs, or Notion?

No. Tap2Talk works at the operating system level. It pastes text into whatever app has focus. No plugins, extensions, or integrations needed for any app.

Does Tap2Talk preserve formatting when pasting?

Tap2Talk pastes plain text. The text inherits whatever formatting is active at the cursor position in your app. If your cursor is in a heading in Word, the dictated text becomes a heading. If you’re in a normal paragraph, it’s normal text.

Can I dictate in languages other than English?

Tap2Talk supports English only. There is no language selection option.

Start Dictating in Your Favorite App

Tap2Talk works in Word, Google Docs, Notion, and every other app on your computer. No plugins. No setup. Just hold Right Alt and talk.

Download Tap2Talk — one-time purchase (no subscription), or refer 10 friends to get it free. Set up in 2 minutes on Mac or Windows.